It exists to make spending predictable and defensible rather than to make travel difficult. Clear thresholds also remove the awkward negotiation from every booking, and feed directly into the expense claim process.
The policy works best when the exceptions process is quick. If getting approval for a genuine exception takes days, people book outside policy and reconcile it afterwards.
Common questions
What does Travel Policy mean in simple terms?+
A travel policy sets what the organisation will pay for when people travel: cabin classes, hotel rate caps, approval thresholds, booking channels and what counts as a reimbursable expense.
How does Travel Policy affect property and running costs?+
It exists to make spending predictable and defensible rather than to make travel difficult. Clear thresholds also remove the awkward negotiation from every booking, and feed directly into the expense claim process.
What are the rules around Travel Policy?+
The policy works best when the exceptions process is quick. If getting approval for a genuine exception takes days, people book outside policy and reconcile it afterwards.