HR Software for Hybrid Teams

Your people are everywhere. Your workforce management should be too.

Digital employee records, leave management, performance reviews, and self-service tools , all connected to the systems your hybrid team already uses.

Trusted by HR and workplace teams at organisations of 500 to 45,000+ employees.

Book a demo See the capabilities

ISO 27001

GDPR compliant

Capterra FrontRunners 2026

4.5/5 stars

4.3/5 stars

Live across 40+ countries

See it in action

The HR platform your people actually use.

From employee records to attendance, HybridHero brings the full lifecycle into one place your team and HR admins can rely on.

Department view

Space planning

Plan team neighbourhoods by department

See desks colour-coded by team and plan where people sit. Give Engineering, Marketing and Finance their own zones without a spreadsheet.

Absence and attendance

Attendance

Track hybrid patterns without chasing

See who is in and who is remote across the week. Spot policy exceptions early and keep attendance fair and visible.

Utilisation by floor

Utilisation

Know how your floors are really used

Floor-by-floor utilisation shows where space is working and where it is wasted, so you can right-size with confidence.

200+ Organisations running hybrid HR on HybridHero

40+ Countries with active HybridHero deployments

4.3★ Average rating on Capterra, GetApp, and Software Advice

ISO 27001 certified. GDPR compliant by design.

Visibility of who is where

When your team is spread across offices, homes, and time zones, knowing who is available, on leave, or in the building becomes a daily coordination problem. HybridHero gives HR and managers a single, live view of attendance, location, and status , no chasing, no guesswork.

Control of records and compliance

Employee data scattered across spreadsheets, email chains, and shared drives creates compliance risk and wastes HR time on requests that should be self-service. HybridHero centralises every record in an encrypted, GDPR-compliant hub with role-based access and full audit trails.

Confidence to make people decisions

Hybrid work generates data , about attendance, leave patterns, and performance , but without the right tools, that data never becomes insight. HybridHero turns HR data into actionable reporting so managers and leaders can make better decisions about their teams, not just react to problems.

Digital Records

One place for every employee record.

Encrypted digital files, accessible to the right people, from any device. No more hunting through shared drives or emailing sensitive documents.

Secure cloud storage with role-based access
GDPR compliant with configurable retention
Full audit trail on every record change

Leave Management

Leave requests approved, not buried.

Automated workflows, real-time balance tracking, and calendar sync. Leave stops being admin and starts being visible.

Self-Service Portal

Employees handle the basics themselves.

Update details, request leave, view payslips. Less inbox noise for HR.

Performance Management

Reviews that actually happen.

Structured review cycles, goal tracking, and feedback tools. Performance conversations become consistent, not just annual.

Benefits Admin

Benefits managed, not forgotten.

Health, pension, and custom plans all tracked from one dashboard.

HR Analytics

Turn HR data into decisions.

Track attendance trends, leave patterns, performance metrics, and workforce composition. Custom dashboards for HR directors, managers, and leadership.

Assets ManagementTrack equipment issued to employees with check-in/out logs and return notifications.

Emergency RespondersFind first aiders, fire wardens, and safety personnel instantly using floor plan search.

Org ChartsEasy-to-build visual org charts that update automatically as your team changes.

Integrations

Works with the tools your people already use.

Leave syncs to Outlook. Attendance shows in Teams. New starters provision through Active Directory. HybridHero slots into your existing stack without friction.

View all integrations →

Google Workspace

Leave and attendance synced with Google Calendar.

Microsoft Outlook

Leave approvals and out-of-office sync automatically.

Microsoft Teams

HR notifications, leave alerts, and updates in Teams.

SSO and Active Directory

New starters provision automatically on first login.

Slack

Leave confirmations and HR alerts delivered via Slack.

REST API

Connect to your HRIS, payroll, or internal tools via API.

Client Success

Organisations that improved visibility, reduced waste, and planned with confidence

Client proof grounded in measurable outcomes, from recognised organisations.

Media investment analysis

Ebiquity reduced desk demand and supported team neighbourhoods

Challenge: A new office across three floors created concern around team proximity and desk allocation.

Outcome: HybridHero supported agile working and reduced office costs by cutting the number of desks required.

"Reduced costs by reducing the number of desks we required."

Customer onboarding platform

HooYu improved desk visibility after downsizing office capacity

Challenge: The business moved from 50 desks to 20 and needed employees to plan office visits with confidence.

Outcome: HybridHero gave staff clearer desk visibility and a simpler experience for both admins and employees.

"Easy to use as an administrator which makes everyone's job a lot easier."

Specialty insurance and reinsurance

Hamilton Group made office return simpler and more efficient

Challenge: The team needed a simple, user-friendly system to support an organised return without heavy training.

Outcome: HybridHero helped manage hybrid arrangements and identify workspace savings through better visibility.

"HybridHero helps us manage hybrid office arrangement and optimize our workspace."

Credit insurance and risk management

Coface used HybridHero to support hybrid working and improve real estate decisions

Challenge: As office utilisation fell across multiple countries, Coface needed to support employee wellbeing while redesigning workplace strategy.

Outcome: HybridHero gave leadership better utilisation visibility while helping employees return with greater confidence.

"The data from the HybridHero reporting module gives us a good overview of the utilization of our office space."

Verified reviews

Trusted by teams at organisations
of every size

44 verified reviews from enterprise, mid-market, and scaling businesses across construction, banking, healthcare, consulting, and beyond.

4.3

Average rating on Capterra

Capterra

G2 4.5 Independently verified

Banking · 1,000+ employees

A modern solution that meets the demands of hybrid work without overcomplicating things. Real-time desk availability and Outlook integration keeps everything in sync across our teams.

Joan C

Banking, 1,001-5,000 employees

Capterra

Construction · 10,000+ employees

The ability to clone the previous week's bookings and block book desks saves real time at scale. You can instantly identify who is in the office and exactly where they are sitting across the building.

Matt L

Construction, 10,000+ employees

Capterra

Architecture · Multi-office

A smart system with Outlook and Teams integration that lets us coordinate remote and in-office staff efficiently across our Glasgow office. Workspace planning is now much less manual.

Oleksii L

Architecture and planning, multi-office

Capterra

Consulting · 10,000+ employees

I can view the office floor plan and choose exactly where I want to sit. Knowing who is around me and being able to identify colleagues by desk location has changed how I use the office.

Aidan H

Management consulting, 10,000+ employees

Capterra

Energy · 10,000+ employees

Booking desks in advance now takes fewer steps. Push notifications for upcoming bookings and one-tap check-in have made our daily office routine significantly smoother for the whole team.

Heidi H

Oil and energy, 10,000+ employees

Capterra

Healthcare · 1,000+ employees

The support team were outstanding during our transition to the upgraded system. They were always willing to help, and if we unlocked more features they would integrate well with what we already have.

Benjamin L

Hospital and health care, 1,001-5,000 employees

Capterra

Education · 500+ employees

We started with desk booking years ago and recently added the HR module. Both are great. Customer support is responsive and the team are always willing to help when we need it.

Grace R

Education management, 501-1,000 employees

Capterra

Construction · Growing team

Our experience with HybridHero has been great and we look forward to working with them for many years. A professionally built product backed by a genuinely helpful support team.

Andrew B

Construction, growing business

Capterra

Read all 44 reviews on Capterra

Frequently asked questions about HybridHero HR software

Common questions about digital HR records, leave management, self-service, performance reviews, and hybrid team management.

What is HybridHero HR software?

HybridHero HR software gives hybrid teams a single platform for digital employee records, leave management, performance reviews, self-service tools, benefits administration, and HR analytics. It integrates with Outlook, Microsoft Teams, and Active Directory.

Does HybridHero HR software support remote and hybrid teams?

Yes. HybridHero is built specifically for hybrid work. It syncs leave with calendars, tracks attendance across remote and in-office days, and gives employees self-service access from any device.

Can employees manage their own HR records?

Yes. The self-service portal lets employees update personal details, submit leave requests, view benefits, and access documents without needing to contact HR directly. This reduces inbox noise for HR teams significantly.

Does HybridHero HR integrate with Microsoft Teams and Outlook?

Yes. HybridHero syncs leave approvals, calendar updates, and notifications with Outlook and Microsoft Teams so HR workflows stay aligned with the tools your team already uses every day.

Is HybridHero HR software GDPR and ISO 27001 compliant?

Yes. HybridHero is ISO 27001 certified and fully GDPR compliant. All employee data is encrypted at rest and in transit, with configurable retention periods, audit trails, and role-based access controls.

What size organisations does HybridHero HR support?

HybridHero is designed for organisations with teams of 500 to 45,000+ employees. It is enterprise-ready with multi-site support, SSO, and Active Directory integration, but straightforward enough for mid-size teams to deploy without a long IT project.

See all HybridHero FAQs

From the blog

See HybridHero visitor management in action

Our solutions team will walk you through the check-in experience, compliance workflows, and reporting in the context of your reception and facilities setup.

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Tailored to your organisation. Available globally.

Your people are everywhere. Your workforce management should be too.