It is now easier than ever to find and book a desk


Say goodbye to manual processes or spreadsheets. Just 2-clicks from the calendar or floor plan, and your desk for the day or week is booked.


Our desktop or mobile apps are so simple no training is needed. Simply click on a map and your desk is sorted.


Management gains valuable insights into how desks are being used. Optimise office space and reduce your costs with our advanced analytics.

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A desk booking system for hybrid working

Your teams can easily get organised and manage bookings from the desktop or mobile apps. This allows any member of your firm to plan team in-office time and book desks for themselves and others in advance or on the fly.

  • Schedule your week or just a desk for an hour in 2-clicks
  • Collaborate with your team and see who’s coming into the office
  • Locate desks, rooms, parking and people on our amazing maps


Streamlined hotdesking for safer workplaces

Provide a safe work environment by controlling workplace capacity and social distancing. Every desk can be assigned its own permissions controlling who can sit where and when. Powerful and flexible permissions for management whilst simple and easy 2-click booking for employees.

  • Provide flexible seating arrangements for your hybrid teams
  • Empower teams to sit together
  • Find fire wardens, first aiders and emergency responders on floor plan
  • Monitor desk utilisation to best use your resources
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Automated hot desk booking flow

Equip teams with our automated desk recommendations with all bookings linked to outlook and teams. Have a default desk, select to be nearby someone or something all powered by smart Ai. Streamline employee check-ins with a variety of check-in methods from automatic, QR code, on desktop or in our mobile apps. Find out more about automating your hybrid office via the link below.

Automate hybrid work
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Easy create and edit custom office floor plans

Make desk layout changes in one sitting with our drag-and-drop canvas. Company administrators can work directly on a map that looks just like your office and change desks, rooms, parking or other items easily and simply. Save and publish to allocate for use by teams globally.

  • Create, save and publish new floor plans easily
  • Add details to desks like accessibility or dual monitors simply
  • Identify opportunities to right-size your real estate footprint
Manage your spaces
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The power to make informed decisions with our advanced analytics

Manage a more productive, cost-efficient, collaborative hybrid workforce with data-driven confidence. Make better decisions with unified reporting of your desks, rooms and parking. This is easily combined with HR data to give a complete picture of your organisation like never before

  • Utilisation by team or location: See instantly office utilisation which can be as granular as a desk or scaled up to country, region or organisational level.
  • Amazing metrics to make decisions: From our incredible reporting dashboard instantly see the busiest day of a week, the average hours booked and so much more
  • Density Reporting: With our utilisation density reports see exactly when and how desks, rooms and parking are used and redefine how you make decisions.
Powerful analytics
Key Features

Everything you need to easily manage desks, rooms and parking

Floor plans

Manage the creation and editing for floor plans simply and easily across different desk layouts

Desk Hotelling

Allow employee “hotelling” and reserve desks days or even weeks ahead of time. All defined by your administrators.

Hot desking

Allow employee “hotdesking” to find a place to desk to work on for an hour or the whole day.

Permanent Desk Assignment

Provide some or all employees with a permanent seat assignment that they use every day they are in the office.

Office maps

Display an interactive floor plan of your desks, rooms and parking so that employees can easily find and book a desk.

Secure encrypted clouad

Your company’s data is safely stored in your own dedicated encryted cloud ensuring only the right people have access to your data.

Advanced Data Analytics

Gain insight into space utilisation so that you can optimise your layout and reduce real estate costs.

Remote Booking

Allow employees to tell colleagues when working remotely to improve collaboration.

In-Office Policy

set an in-office policy at a company or individual level and report on compliance.

IOS and Androids Apps

Powerful IOS and Android apps for employees to find and book a desk, room or parking.


Allow employees to switch seats every day in order to engage with different teammates and enhance organisation culture.

Custom Permissions

Permission every desk for individual, team or global use giving you total control.

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“The Solution offers the exact functionality that we require… We have had a very positive experience.”

Implementations are streamlined and effortless

Our expert team will lead you through the implementation including your integrations. Whether you need to integrate to Outlook, Google, Teams, ActiveDirectory, various SSO providers or many other systems we make the process of integrating HybridHero into your ecosystem easy.

Experience peace of mind with our exceptional 24 hours real person customer support and robust enterprise-level security, ensuring you can relax that your integration and on-going support is in expert hands.

Explore Integrations
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Start creating better outcomes today

Get hybrid work right with HybridHero.

Let’s talk