Hybrid Working App

The hybrid work app that puts your entire workplace in your pocket.

Book desks, rooms, and parking. Check in with a QR scan. Request leave, manage visitors, and navigate the office floor plan , all from one hybrid working app for iOS and Android.

Download the app , available free on iOS and Android

Download on App Store Get it on Google Play
ISO 27001 certified
iOS and Android
15 languages
4.5/5 stars4.3/5 stars4.3/5 stars4.3/5 stars
HybridHero hybrid working app on mobile showing desk booking and floor plan navigation
See it in action

Everything your team needs, from their phone.

Plan an office day in seconds: find a desk, reserve parking, see who is in and check visitors in.

See who is in the office today
Who's in today
Team visibility

See who is in the office today

Team avatars, floors and in-office or remote status. The social layer that gets people back to the office.

Reserve a parking bay with your desk
Parking booking
Parking

Reserve a parking bay with your desk

Pick an available bay on the map when you book your desk. No more circling the car park.

Fast, professional visitor check-in
Visitor check-in
Visitors

Fast, professional visitor check-in

Guests sign in, agree an NDA and get a badge in seconds. Hosts are notified the moment they arrive.

Reminders that land at the right time
Push notifications
Notifications

Reminders that land at the right time

Push notifications confirm bookings and remind people to check in, so desks do not sit empty.

Everything in one app

One hybrid work app. Every workplace action.

The full HybridHero platform in your pocket. Everything your desktop can do, your phone can do too.

Hybrid management

Manage hybrid work anytime, anywhere

Handle leave requests, desk bookings, and approvals from your mobile device. Everything in one place so staying organised and in sync has never been easier.

HybridHero hybrid management screen

Floor plan booking

Book your workspace from the floor plan

View real-time availability and reserve desks or meeting rooms directly from the interactive floor plan on mobile. Fast, visual, and built for flexible working.

HybridHero floor plan booking screen

Schedule management

Your hybrid schedule in real-time

View your schedule at a glance and manage your in-office days with just a few taps. Book desks, meetings, and time off all from your mobile dashboard.

HybridHero schedule management screen

Team coordination

Streamline team coordination and collaboration

Share your schedule and plan in-office days with your team. Sync meetings, desk bookings, and permissions across calendars for smoother on-site collaboration.

HybridHero team coordination screen

One-tap requests

Manage requests easily from one mobile app

Book desks, meeting rooms, and register visitors all from your phone. Submit leave requests and get approvals on the go without opening a laptop.

HybridHero one-tap requests screen

QR check-in

Quick QR code check-in made easy

Scan a QR code to check in at your desk or room via mobile. Fast for employees and gives managers the real-time occupancy data they need.

HybridHero QR check-in screen

Global teams

Works in 15 languages

The HybridHero hybrid working app supports 15 languages so global teams can work in their preferred language from day one. Admins set defaults; users choose their own.

HybridHero multiple language screen
Works out of the box

Connects with Microsoft 365, Teams, and Outlook

The HybridHero hybrid work app connects to the platforms your employees already use. No separate login, no double entry.

Google Workspace
Google Workspace
Sync bookings with Google Calendar. Works with Gmail and Google Meet.
Microsoft Outlook
Microsoft Outlook
Two-way calendar sync. Book from Outlook, see changes instantly in HybridHero.
Microsoft Teams
Microsoft Teams
Book rooms directly from Teams. Meeting links and room details stay in sync.
SSO and Active Directory
SAML, SCIM, and Azure AD. Users provision automatically on login.
REST API
Connect HybridHero to your HRIS, access control, or internal tools via open API.
Slack
Slack
Booking confirmations, reminders, and check-in prompts via Slack.
View all integrations →

Hybrid working app explained

What is a hybrid working app?

A hybrid working app gives employees everything they need to manage their working day , whether they are heading into the office or working remotely. Rather than switching between a booking system, a calendar, an HR tool, and a separate visitor app, they open one app and do everything from there.

The HybridHero mobile app covers desk booking, meeting room reservations, parking, QR check-in, leave requests, visitor pre-registration, manager approvals, and interactive office floor plan navigation. It is available on iOS and Android in 15 languages, making it practical for global teams from day one.

What separates a strong workplace mobile app from a weak one is how much friction it removes. HybridHero is built around the workflows employees and managers actually do every day , planning the week, booking a space, confirming arrival, and coordinating with the team. Each action takes two taps or fewer.

iOS and Android Desk and room booking QR check-in Leave management Floor plan navigation 15 languages SSO and Azure AD
2tapsto book a desk, room, or parking bay from the mobile app
11languages supported so global hybrid teams can use the app on day one
4.5★average rating from verified customers on Capterra and Software Advice
Mobile app capabilities

Every hybrid working app feature your team needs

From booking to check-in to approvals, HybridHero gives employees and managers complete workplace control from a phone.

  • Desk booking on mobile

    Reserve a desk in advance or on the day from the mobile app. Filter by floor, zone, or team neighbourhood.

    Employee books their usual desk on the way to the office from the train.

  • Meeting room booking

    Find and book a meeting room from the app, with calendar sync to Microsoft 365 or Google Workspace.

    Manager books a room for a last-minute client call before arriving at the office.

  • Parking booking

    Reserve a parking bay from the mobile app, with role-based access for EV, accessible, and visitor bays.

    Team member books EV charging bay for Thursday before driving in.

  • QR check-in

    Scan a QR code at the desk or room to confirm arrival. Auto-release returns spaces if no check-in occurs.

    Employee scans desk QR on arrival. Room auto-frees after 10 minutes if no check-in.

  • Floor plan navigation

    View the live office floor plan, see available spaces, find coworkers, and book direct from the map.

    Employee finds a free desk near their team on floor 3 and books it from the map.

  • Visitor pre-registration

    Pre-register expected visitors from mobile and get push notifications when they check in at the front desk.

    Host pre-registers a client visit and receives a notification the moment they arrive.

  • Leave requests and approvals

    Employees submit leave requests and managers approve them from the mobile app, with push notifications on both sides.

    Manager approves a leave request during their commute before the employee starts the day.

  • SSO and secure access

    Sign in with Okta, Azure AD, or other SSO providers. Role-based permissions control what each user can see and book.

    New employee logs in for the first time using company SSO, no separate password needed.

iOS + AndroidBoth platforms supported
11Languages available
ISO 27001Certified platform
Book a demo →

Client proof

Workplace teams trust HybridHero to improve visitor experience, reduce friction, and strengthen compliance

Organisations using HybridHero give their teams better visibility, less admin, and smarter use of every space across every location.

App adoption Less admin Workplace efficiency Multi-site rollout
Media investment analysis

Ebiquity reduced costs and improved space efficiency across the office

Challenge: A new multi-floor office needed clear visibility of who was on site and better coordination across every office location.

Outcome: HybridHero gave the workplace team full visibility of attendance and space usage, supporting a more organised and efficient working environment.

"Reduced costs by reducing the number of desks we required."
Customer onboarding platform

HooYu streamlined workplace management and improved visitor visibility

Challenge: After reducing office capacity, the team needed a reliable system to coordinate attendance and manage resources without friction.

Outcome: HybridHero gave staff clearer visibility and a simpler admin experience that the whole team could use confidently.

"Easy to use as an administrator which makes everyone's job a lot easier."
Specialty insurance and reinsurance

Hamilton Group delivered a more organised and professional office experience

Challenge: The team needed a simple system that employees and visitors could use without heavy training or complex onboarding.

Outcome: HybridHero made it easier to manage hybrid arrangements and provided the visibility leadership needed to make better workplace decisions.

"HybridHero helps us manage hybrid office arrangement and optimize our workspace."
Credit insurance and risk management

Coface used HybridHero to support hybrid working and improve real estate decisions

Challenge: As office utilisation fell across multiple countries, Coface needed to support employee wellbeing while redesigning workplace strategy.

Outcome: HybridHero gave leadership better utilisation visibility while helping employees return with greater confidence.

"The data from the HybridHero reporting module gives us a good overview of the utilization of our office space."
Explore client stories

Easy to launch, easy to scale

Start with one office or scale consistent standards across every location

HybridHero supports a single-site deployment or an enterprise rollout across dozens of locations. Configure your setup once and extend it as your organisation grows.

Teams get value immediately, and you build a consistent standard across every office over time.

01

Deploy where the need is greatest

Pick the office or team where friction is highest. Get them set up quickly and demonstrate value before expanding further.

02

Configure to your policies and standards

Set permissions, zones, booking rules, and approval workflows to match how your organisation actually operates.

03

Scale across every location

Roll out the same standards, policies, and reporting to every office without starting from scratch each time.

Rollout model

Flexible enough for one site. Built to scale across every location.

HybridHero supports location-specific workflows without losing control, consistency, or reporting visibility as you expand.

Consistent booking standards
Approval workflows
Multi-site rollout
Phase oneSingle office or team

Launch quickly and demonstrate value before expanding further.

Phase twoMulti-site rollout

Extend the same standards and reporting across every location.

Operational benefitLess friction. Better outcomes.

Teams spend less time on admin and more time on work that matters.

HybridHero Hub

Free resources

Free tools and assessments for Facilities, Workplace, and Risk teams

Practical resources built for enterprise workplace teams. Benchmark your operations, plan space efficiently, and make confident decisions about your workplace stack. No sign-up required.

Visit the Hub →

Includes FM Workplace Utilisation Audit Kit, Office Space Calculator, Comparison Hub, and more.

FM Workplace Utilisation Audit Kit Assess utilisation, identify underused space, and support smarter planning
→
Office Space Calculator Estimate capacity needs and right-size your office for hybrid working
→
Workplace Software Comparison Hub Compare HybridHero vs leading platforms on features, pricing, and fit
→
Verified reviews

Trusted by teams at organisations
of every size

44 verified reviews from enterprise, mid-market, and scaling businesses across construction, banking, healthcare, consulting, and beyond.

4.3

Average rating on Capterra

Capterra G2 4.5 Independently verified
Banking · 1,000+ employees

A modern solution that meets the demands of hybrid work without overcomplicating things. Real-time desk availability and Outlook integration keeps everything in sync across our teams.

Joan C

Banking, 1,001-5,000 employees

Capterra
Construction · 10,000+ employees

The ability to clone the previous week's bookings and block book desks saves real time at scale. You can instantly identify who is in the office and exactly where they are sitting across the building.

Matt L

Construction, 10,000+ employees

Capterra
Architecture · Multi-office

A smart system with Outlook and Teams integration that lets us coordinate remote and in-office staff efficiently across our Glasgow office. Workspace planning is now much less manual.

Oleksii L

Architecture and planning, multi-office

Capterra
Consulting · 10,000+ employees

I can view the office floor plan and choose exactly where I want to sit. Knowing who is around me and being able to identify colleagues by desk location has changed how I use the office.

Aidan H

Management consulting, 10,000+ employees

Capterra
Energy · 10,000+ employees

Booking desks in advance now takes fewer steps. Push notifications for upcoming bookings and one-tap check-in have made our daily office routine significantly smoother for the whole team.

Heidi H

Oil and energy, 10,000+ employees

Capterra
Healthcare · 1,000+ employees

The support team were outstanding during our transition to the upgraded system. They were always willing to help, and if we unlocked more features they would integrate well with what we already have.

Benjamin L

Hospital and health care, 1,001-5,000 employees

Capterra
Education · 500+ employees

We started with desk booking years ago and recently added the HR module. Both are great. Customer support is responsive and the team are always willing to help when we need it.

Grace R

Education management, 501-1,000 employees

Capterra
Construction · Growing team

Our experience with HybridHero has been great and we look forward to working with them for many years. A professionally built product backed by a genuinely helpful support team.

Andrew B

Construction, growing business

Capterra
Read all 44 reviews on Capterra

Learn more

Explore the full HybridHero platform

Visitor management is one part of a broader workplace system built for visibility, safety, and operational control.

Hot Desk Booking SoftwareHot desking and desk reservation for hybrid teams
→
Meeting Room ManagementRoom scheduling that connects with guest arrivals and hosts
→
Parking ManagementVisitor and staff parking allocation and control
→
Reporting and AnalyticsVisitor trends, occupancy data, and compliance reporting
→
Emergency RespondersLocate First Aiders and Fire Wardens on site instantly
→

Frequently asked questions about the HybridHero mobile app

Common questions about the hybrid working app, iOS and Android availability, QR check-in, calendar sync, languages, approvals, and security.

Does the HybridHero mobile app support Single Sign-On?

Yes. The app supports organisation-enabled SSO providers like Okta and Azure AD for secure, password-light access.

Is the hybrid working app available on both iOS and Android?

Yes. HybridHero is available on iOS and Android with full parity for core actions: booking desks and rooms, QR check-in, visitor pre-registration, approvals, and push notifications.

Can employees check in using a QR code on the mobile app?

Yes. Desks and rooms display a QR code for fast mobile check-in. This reduces no-shows and keeps real-time occupancy data accurate.

Does the mobile app sync with Outlook and Google Calendar?

When enabled by your admin, meeting room bookings sync with Microsoft 365 and Google Workspace so calendars and room availability stay aligned automatically.

Can I book from an interactive floor plan on the mobile app?

Yes. You can view live desk and room availability and make a booking directly from the interactive office floor plan within the hybrid working app.

How are roles and permissions handled on the mobile app?

Role-based access controls who can book specific spaces such as EV bays or accessible areas, and who can submit or approve requests. Admins configure permissions centrally and they apply across both web and mobile.

Which languages does the HybridHero mobile app support?

HybridHero currently supports 15 languages. Admins can set site-level defaults and users can choose their own preferred language within the app.

Can managers approve requests from the mobile app?

Yes. Managers can review and approve bookings and leave requests directly on mobile. Push notifications keep decisions moving without needing to open a laptop.

Does the hybrid working app work offline?

Live booking requires a connection. Limited cached information such as upcoming bookings may be available briefly when offline.

What integrations are supported on the mobile app?

Core integrations including Microsoft 365, Teams, Google Workspace, and SSO providers are fully supported on mobile when configured by your admin.

How is data kept secure on the mobile app?

All data is encrypted in transit and at rest. The platform supports SSO, full audit logs, and role-based access controls. HybridHero is ISO 27001 certified and GDPR compliant.

Is the mobile app included in a HybridHero subscription?

Yes. The mobile app is included with eligible plans. Contact the HybridHero team for plan details and feature entitlements.

See all HybridHero FAQs
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See it in action

See HybridHero in action

Our solutions team will walk you through the workplace experience, and give every team member a hybrid working app that works from day one.

Book a demo Request pricing

Tailored to your organisation. Available globally.