What workplace analytics does HybridHero provide?

Utilisation heat maps, no-show tracking, peak day and time analysis, desk and room demand, visitor volume, and parking usage. All reports can be filtered by location, floor, team, and time range.

Can I export workplace data to Power BI or Tableau?

Yes. HybridHero exports to CSV and integrates with BI tools via API. Scheduled reports can also be emailed to stakeholders.

How does HybridHero help reduce real estate costs?

Utilisation data reveals how much space you actually use. Customers typically identify 10 to 50 percent of desks as underused, enabling confident right-sizing during lease renewal.

Is the data real time?

Yes. Booking, check-in, and release events update dashboards in near real time. Historical reports are built on the same live data store.

Workplace Visibility Platform

Workplace visibility analytics that turns space data into decisions.

Right-size your office, justify real estate budget, and prove hybrid ROI to leadership with real-time workplace analytics across desks, rooms, parking, and attendance.

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ISO 27001 certified

GDPR compliant

Capterra FrontRunners 2026

See it in action

Turn workplace data into decisions.

Real dashboards and exports that show how your space is used and what it costs.

Hybrid working split

Hybrid split

See in-office, remote and hybrid at a glance

A live breakdown of how your workforce actually works, so policy is based on data not guesswork.

Busiest day: Wednesday

Peak days

Know your busiest days and hours

An attendance heat map across the week shows when the office fills up, so you can plan space and services.

Cost per desk

Cost

The cost of every desk, in black and white

Cost per active desk with a trend line and a flag on desks that sit unused. The finance-facing view.

Floor 31: 81% utilised

Utilisation

Utilisation by floor, week by week

See which floors are working and which are underused, so you can consolidate with evidence.

Scheduled exports

Automation

Reports that send themselves

Schedule monthly utilisation, FM audit and board summaries to the right people. Set once and forget.

Why workplace visibility matters

You cannot optimise what you cannot see.

Without workplace visibility analytics, every space decision is a guess. HybridHero replaces guesswork with real-time occupancy data, historical trends, and BI-ready exports your leadership team can act on.

Know exactly how your office is used

Real-time occupancy data across every desk, room, floor, and parking bay. Stop relying on assumptions about what your team actually uses.

Live workplace visibility

Justify space decisions with evidence

Historical trend analysis and forecasting give real estate and finance teams the data to right-size office footprint, reduce waste, and prove ROI.

Evidence-based decisions

Understand hybrid attendance patterns

Track who is on-site, working remotely, or scheduled by team and policy. Give HR and operations the visibility they need to plan ahead and enforce hybrid targets.

Hybrid attendance tracking

Connect data your BI team can use

Export CSV, Excel, or PDF, or sync directly with Power BI, Tableau, and Looker to blend workplace analytics with HR, finance, and operations dashboards.

BI-ready exports

How it works

Workplace analytics in 5 simple steps

Connect your data, get live occupancy, analyse trends, set alerts, and export to your BI stack.

Connect data sources
Sync calendars, booking apps, and sensors into one secure GDPR-compliant workplace analytics hub.
Check live occupancy
See real-time desk, room, and parking usage with live dashboards, heat maps, and availability views.
Analyse trends
Compare historical utilisation, attendance patterns, and no-show rates by team, floor, or location.
Set alerts and rules
Trigger notifications on occupancy thresholds, auto-release no-show bookings, and monitor policy adherence.
Export and integrate
Export CSV, Excel, or PDF, or sync workplace analytics directly with Power BI, Tableau, and Looker.

Book a free demo

Works out of the box

Connects with Microsoft 365, Teams, and Outlook

No rekeying, no calendar conflicts. HybridHero integrates with the tools your teams already use every day.

Google Workspace

Sync workplace analytics data with Google Calendar and Workspace apps.

Microsoft Outlook

Two-way calendar sync. Booking and attendance data stays aligned with Outlook.

Microsoft Teams

Analytics notifications, booking confirmations, and alerts direct in Teams.

SSO and Active Directory

SAML, SCIM, and Azure AD. Users provision automatically on login.

REST API

Connect HybridHero workplace analytics to Power BI, Tableau, Looker, or your HRIS.

Slack

Analytics alerts, occupancy summaries, and threshold notifications via Slack.

View all integrations →

Workplace visibility explained

What is workplace visibility software?

Workplace visibility software is a platform that gives organisations real-time and historical data across desks, meeting rooms, parking, and attendance. Instead of relying on assumptions, facilities, operations, and finance teams can see exactly how their space is being used and make evidence-based decisions.

HybridHero workplace analytics covers live occupancy dashboards, utilisation heat maps, hybrid attendance tracking, ghost booking detection, policy adherence monitoring, and BI-ready exports. All data is encrypted, GDPR compliant, and ISO 27001 certified.

Modern workplace visibility analytics like HybridHero goes beyond simple reporting to support multi-site management, custom dashboards for different stakeholders, and direct integrations with Power BI, Tableau, Looker, and your existing HR and finance systems.

Who uses workplace visibility analytics?

Facilities managers tracking real-time occupancy and space utilisation
Real estate and finance teams justifying footprint decisions with hard data
HR and operations teams monitoring hybrid attendance and policy adherence
COOs and CFOs proving workspace ROI and planning future capacity
Workplace experience teams identifying under-used zones and improving layouts

30%average reduction in wasted desk space identified through workplace visibility data

4.5★average rating from verified customers on Capterra and Software Advice

BIready exports to Power BI, Tableau, Looker, and CSV for leadership reporting

ISO27001 certified platform with GDPR compliant data handling and audit trails

Workplace analytics

Every workplace visibility capability your team needs

From real-time occupancy to BI-ready exports, HybridHero workplace analytics gives facilities, operations, and finance teams the full picture across every location.

Real-time occupancy
Live usage for desks, rooms, floors, and parking across every site. See availability at a glance.
Facilities checks current occupancy before opening a new floor for bookings.
Utilisation heat maps
Visualise hotspots and under-used zones by team, floor, and time of day.
Workplace team rebalances seating after identifying cold zones on floor two.
Attendance and presence
Track who is on-site, remote, or scheduled by team, day, or policy target.
HR reviews weekly in-office adherence for each department against hybrid policy.
No-show and ghost booking detection
Identify unused bookings and auto-release space back into the pool.
Meeting room auto-frees if no check-in within the grace period.
Policy adherence monitoring
Measure hybrid policy compliance across teams and sites in real time.
Ops receives alerts when a team falls below three-day in-office targets.
Historical trends and comparisons
Compare months, quarters, and seasons to plan space with confidence.
Real estate team justifies footprint reduction using year-over-year data.
Forecasting and capacity planning
Predict demand, right-size inventory, and plan refurbishments or moves.
Facilities models desk demand to avoid over-provisioning for next quarter.
Team and location segmentation
Break down workplace analytics by office, floor, zone, department, or team group.
Compares Engineering vs Sales usage patterns across three city offices.
Custom dashboards
Build views for Exec, HR, and Facilities with the metrics that matter to each stakeholder.
CFO dashboard tracks utilisation rate, cost per desk, and hybrid attendance trends.
Exports and BI integration
Export CSV, Excel, or PDF, or sync with Power BI, Tableau, and Looker directly.
Analyst blends HybridHero workplace analytics with HRIS data in Power BI.
Alerts and automations
Trigger notifications and policy actions on occupancy thresholds automatically.
Auto-release a room if nobody checks in after 10 minutes.
Security and compliance audit trails
Encryption at rest and in transit, GDPR compliant, and full audit log history.
Compliance exports a full audit history for the quarterly review.

12+Analytics capabilities

ISO 27001Certified platform

GDPRCompliant by design

Book a demo →

Client Success

Organisations that improved visibility, reduced waste, and planned with confidence

Client proof grounded in measurable outcomes, from recognised organisations.

Media investment analysis

Ebiquity reduced desk demand and supported team neighbourhoods

Challenge: A new office across three floors created concern around team proximity and desk allocation.

Outcome: HybridHero supported agile working and reduced office costs by cutting the number of desks required.

"Reduced costs by reducing the number of desks we required."

Customer onboarding platform

HooYu improved desk visibility after downsizing office capacity

Challenge: The business moved from 50 desks to 20 and needed employees to plan office visits with confidence.

Outcome: HybridHero gave staff clearer desk visibility and a simpler experience for both admins and employees.

"Easy to use as an administrator which makes everyone's job a lot easier."

Specialty insurance and reinsurance

Hamilton Group made office return simpler and more efficient

Challenge: The team needed a simple, user-friendly system to support an organised return without heavy training.

Outcome: HybridHero helped manage hybrid arrangements and identify workspace savings through better visibility.

"HybridHero helps us manage hybrid office arrangement and optimize our workspace."

Credit insurance and risk management

Coface used HybridHero to support hybrid working and improve real estate decisions

Challenge: As office utilisation fell across multiple countries, Coface needed to support employee wellbeing while redesigning workplace strategy.

Outcome: HybridHero gave leadership better utilisation visibility while helping employees return with greater confidence.

"The data from the HybridHero reporting module gives us a good overview of the utilization of our office space."

Verified reviews

Trusted by teams at organisations
of every size

44 verified reviews from enterprise, mid-market, and scaling businesses across construction, banking, healthcare, consulting, and beyond.

4.3

Average rating on Capterra

Capterra

G2 4.5 Independently verified

Banking · 1,000+ employees

A modern solution that meets the demands of hybrid work without overcomplicating things. Real-time desk availability and Outlook integration keeps everything in sync across our teams.

Joan C

Banking, 1,001-5,000 employees

Capterra

Construction · 10,000+ employees

The ability to clone the previous week's bookings and block book desks saves real time at scale. You can instantly identify who is in the office and exactly where they are sitting across the building.

Matt L

Construction, 10,000+ employees

Capterra

Architecture · Multi-office

A smart system with Outlook and Teams integration that lets us coordinate remote and in-office staff efficiently across our Glasgow office. Workspace planning is now much less manual.

Oleksii L

Architecture and planning, multi-office

Capterra

Consulting · 10,000+ employees

I can view the office floor plan and choose exactly where I want to sit. Knowing who is around me and being able to identify colleagues by desk location has changed how I use the office.

Aidan H

Management consulting, 10,000+ employees

Capterra

Energy · 10,000+ employees

Booking desks in advance now takes fewer steps. Push notifications for upcoming bookings and one-tap check-in have made our daily office routine significantly smoother for the whole team.

Heidi H

Oil and energy, 10,000+ employees

Capterra

Healthcare · 1,000+ employees

The support team were outstanding during our transition to the upgraded system. They were always willing to help, and if we unlocked more features they would integrate well with what we already have.

Benjamin L

Hospital and health care, 1,001-5,000 employees

Capterra

Education · 500+ employees

We started with desk booking years ago and recently added the HR module. Both are great. Customer support is responsive and the team are always willing to help when we need it.

Grace R

Education management, 501-1,000 employees

Capterra

Construction · Growing team

Our experience with HybridHero has been great and we look forward to working with them for many years. A professionally built product backed by a genuinely helpful support team.

Andrew B

Construction, growing business

Capterra

Read all 44 reviews on Capterra

Frequently asked questions about workplace visibility analytics

Common questions about workplace analytics, occupancy reporting, hybrid attendance tracking, and BI integrations.

What is workplace visibility software?

Workplace visibility software gives organisations real-time and historical data across desks, meeting rooms, parking, and attendance. It helps facilities, operations, and finance teams understand how space is being used, reduce waste, and make evidence-based decisions about office capacity and layout.

What is workplace analytics?

Workplace analytics is the process of turning booking, occupancy, and attendance data into actionable insights. HybridHero workplace analytics covers real-time occupancy, utilisation trends, ghost booking detection, team attendance, policy adherence, and BI-ready exports.

How does workplace analytics help with space planning?

By comparing utilisation across months, teams, and locations, analytics shows where to add or reduce desks and rooms, adjust hybrid policies, and right-size your office footprint. Facilities and real estate teams can make decisions grounded in data rather than assumption.

Can HybridHero workplace analytics integrate with Power BI or Tableau?

Yes. Export data in CSV, Excel, or PDF formats, or sync directly with Power BI, Tableau, and Looker to combine HybridHero workplace analytics with HR, finance, or operations dashboards.

Does the workplace visibility platform track hybrid attendance?

Yes. HybridHero tracks who is on-site, remote, or scheduled by team, day, and policy. HR and operations teams can review in-office adherence, identify attendance patterns, and align space allocation to actual hybrid working behaviour.

Is workplace analytics data GDPR and ISO 27001 compliant?

Yes. HybridHero is ISO 27001 certified and fully GDPR compliant. All analytics data is encrypted at rest and in transit, with configurable retention, audit logs, and role-based access controls.

See all HybridHero FAQs

From the blog

See HybridHero visitor management in action

Our solutions team will walk you through the check-in experience, compliance workflows, and reporting in the context of your reception and facilities setup.

Book a demo Request pricing

Tailored to your organisation. Available globally.

Workplace visibility analytics that turns space data into decisions.

Turn workplace data into decisions.