For HR and People teams

HybridHero for HR and People teams

The hybrid policy that enforces itself, attendance visibility built on bookings rather than monitoring, and leave management on the same platform your people already book desks in.

Book a demo Get the work-from-home policy guide
Policy rules run in the booking flow Leave and HR on one platform iOS & Android apps Real human support, 24/7
HR team working together in the office
Policy compliant weekattendance in step

Policy, attendance, and leave in one platform.

The HybridHero way

Hybrid policy lives in a PDF. Make it run itself

Most hybrid policies are a document people read once. Enforcement lands on HR: chasing attendance, refereeing exceptions, and rebuilding the numbers before every leadership meeting.

The old way

  • A policy document everyone signed and nobody follows
  • Attendance chased by survey, spreadsheet, and goodwill
  • Leave requests in one system, desk bookings in another
  • New starters arrive to no desk and a first-day scramble

The HybridHero way

  • Booking windows, capacity limits, and team days apply the policy automatically
  • Attendance comes from bookings and check-ins, visible by team and day
  • Leave and desk booking share one platform, so the calendar tells the truth
  • A desk is booked for day one before the new starter walks in
Hybrid policy

A policy that enforces itself

Write the rule once and let the platform apply it: anchor days, booking windows, capacity limits, and team neighbourhoods run inside the booking flow, so compliance stops being a chasing job. The reporting shows how each team actually works against the policy, which is the conversation HR wants to be having. See managing hybrid working for the full picture.

  • Team-level attendance against policy, without manual counting
  • Rules run in the booking flow, not in a reminder email
  • Exceptions flagged and handled in the same pass
  • Evidence for policy reviews comes straight from the reporting
Hybrid working split, from the product
Real HybridHero reporting: office days against remote days, by team
HybridHero utilisation report by floor used for hybrid policy reviews
How the attendance picture builds
No monitoring software involved
1Someone books a deskFrom web, iOS, or Android, on the interactive floor plan.
2They check in on the dayNo-shows auto-release, so the record stays honest.
3The numbers assembleAttendance by team, site, and day, with no chasing.
4HR reads the trendPolicy conversations run on evidence instead of anecdotes.
Visibility without surveillance

Attendance from bookings, not monitoring

Attendance data matters for policy, space, and wellbeing conversations, but nobody wants a monitoring tool. HybridHero builds the picture from what people already do: they book a desk, they check in, and the numbers assemble themselves. Reporting and analytics gives HR the team and trend view without tracking anyone.

  • Attendance and trends by team, site, and day
  • Built from desk bookings and check-ins people make anyway
  • No badge-data reconciliation, no sensor rollout
  • Exports ready for leadership and policy reviews
Leave and onboarding

Leave, HR records, and desks on one platform

Leave requests, approvals, and HR records sit in the same platform as desk booking, so approved leave and office attendance stop contradicting each other. And when a new starter is added, their desk for day one is booked before they arrive, which is a small thing that says a lot. Explore the HR software module.

  • Leave requests and approvals alongside the booking calendar
  • One platform for people teams to administer, one login for employees
  • Day-one desk booked as part of onboarding
  • Department space allocation visible when teams grow or shrink
Department space allocation, from the product
Real HybridHero reporting: how space is allocated across departments
HybridHero department space allocation report
How it works

Live in days, not quarters

1Map your officeWe help you load floor plans, desks, rooms, and parking bays, and connect Microsoft 365 or Google Calendar, with onboarding support included rather than a documentation link.
2Set the policy onceBooking windows, capacity limits, team neighbourhoods, anchor days, auto-release for no-shows. The hybrid policy runs itself from day one.
3Invite the teamPeople book from web, iOS, or Android on the interactive floor plan. HR watches adoption and attendance in the reporting, not in a spreadsheet.
The toolkit

The products People teams lean on

HR softwareLeave management, approvals, and HR records on the booking platform.Explore HR software › Desk bookingPreferred desks, team days, and the policy rules that run themselves.Explore desk booking › ReportingAttendance and hybrid split by team, without manual counting.Explore reporting › Mobile appBooking and check-in from iOS and Android, so the data builds itself.Explore the app ›
Plays well with your stack

Fits the tools your people already use

Bookings stay in step with the calendars people actually use, and sign-in comes from your identity provider, so rollout does not add a second password to forget.

Microsoft 365 Outlook Microsoft Teams Google Calendar Entra ID SSO Okta SSO iOS & Android apps

Enterprise controls, SSO and SCIM detail ›

A week, handled

What policy season looks like without the chasing

HR tools promise engagement dashboards. What People teams actually need is for the hybrid policy to stop being a manual enforcement job. HybridHero moves the repetitive part, booking, reminding, releasing, reporting, into the platform, and leaves HR the judgement calls.

It is the same platform your workforce already books desks in, so there is nothing new to roll out, and setup comes with onboarding support rather than a documentation link.

  • MonPolicy review pack, exportedAttendance against policy by team, straight from reporting into the leadership deck.
  • TueNew starter lands, desk waitingBooked as part of onboarding, next to their team, before day one.
  • WedLeave approved, calendar honestThe approval flows through to the same platform the desk bookings live in.
  • FriAnchor day exceptions, handledFlagged in the booking flow and resolved without an email chain.
Free tools

Take something useful, no demo required

Hybrid Work Policy guide

What a hybrid work policy needs to cover, how anchor days and booking windows fit together, and where policies usually fail in practice.

Read the guide
Work From Home Policy guide

The practical companion piece: eligibility, expectations, and the policy language that survives contact with real teams.

Read the guide
Client Success

Organisations that improved visibility, reduced waste, and planned with confidence

Client proof grounded in measurable outcomes, from recognised organisations.

Ebiquity London office
Ebiquity
Media investment analysis

Ebiquity reduced desk demand and supported team neighbourhoods

Challenge: A new office across three floors created concern around team proximity and desk allocation.

Outcome: HybridHero supported agile working and reduced office costs by cutting the number of desks required.

"Reduced costs by reducing the number of desks we required."
HooYu collaborative workspace
HooYu
Customer onboarding platform

HooYu improved desk visibility after downsizing office capacity

Challenge: The business moved from 50 desks to 20 and needed employees to plan office visits with confidence.

Outcome: HybridHero gave staff clearer desk visibility and a simpler experience for both admins and employees.

"Easy to use as an administrator which makes everyone's job a lot easier."
Hamilton Group hybrid office
Hamilton Group
Specialty insurance and reinsurance

Hamilton Group made office return simpler and more efficient

Challenge: The team needed a simple, user-friendly system to support an organised return without heavy training.

Outcome: HybridHero helped manage hybrid arrangements and identify workspace savings through better visibility.

"HybridHero helps us manage hybrid office arrangement and optimize our workspace."
Coface workplace
Coface
Credit insurance and risk management

Coface used HybridHero to support hybrid working and improve real estate decisions

Challenge: As office utilisation fell across multiple countries, Coface needed to support employee wellbeing while redesigning workplace strategy.

Outcome: HybridHero gave leadership better utilisation visibility while helping employees return with greater confidence.

"The data from the HybridHero reporting module gives us a good overview of the utilization of our office space."
Explore all client stories
Who this page is for

Built for the people who own the policy

HR directorsPolicy, attendance evidence, and leave on one platform, with reporting leadership reads.
People operationsOnboarding, leave, and the day-to-day admin without a second system to reconcile.
HR business partnersTeam-level attendance and hybrid patterns for the conversations that need evidence.
Workplace managersThe same platform covers desks, rooms, visitors, and parking across sites.
Verified reviews

Trusted by teams at organisations
of every size

44 verified reviews from enterprise, mid-market, and scaling businesses across construction, banking, healthcare, consulting, and beyond.

4.3

Average rating on Capterra

Capterra G2 4.5 Independently verified
Banking · 1,000+ employees

A modern solution that meets the demands of hybrid work without overcomplicating things. Real-time desk availability and Outlook integration keeps everything in sync across our teams.

Joan C

Banking, 1,001-5,000 employees

Capterra
Construction · 10,000+ employees

The ability to clone the previous week's bookings and block book desks saves real time at scale. You can instantly identify who is in the office and exactly where they are sitting across the building.

Matt L

Construction, 10,000+ employees

Capterra
Architecture · Multi-office

A smart system with Outlook and Teams integration that lets us coordinate remote and in-office staff efficiently across our Glasgow office. Workspace planning is now much less manual.

Oleksii L

Architecture and planning, multi-office

Capterra
Consulting · 10,000+ employees

I can view the office floor plan and choose exactly where I want to sit. Knowing who is around me and being able to identify colleagues by desk location has changed how I use the office.

Aidan H

Management consulting, 10,000+ employees

Capterra
Energy · 10,000+ employees

Booking desks in advance now takes fewer steps. Push notifications for upcoming bookings and one-tap check-in have made our daily office routine significantly smoother for the whole team.

Heidi H

Oil and energy, 10,000+ employees

Capterra
Healthcare · 1,000+ employees

The support team were outstanding during our transition to the upgraded system. They were always willing to help, and if we unlocked more features they would integrate well with what we already have.

Benjamin L

Hospital and health care, 1,001-5,000 employees

Capterra
Education · 500+ employees

We started with desk booking years ago and recently added the HR module. Both are great. Customer support is responsive and the team are always willing to help when we need it.

Grace R

Education management, 501-1,000 employees

Capterra
Construction · Growing team

Our experience with HybridHero has been great and we look forward to working with them for many years. A professionally built product backed by a genuinely helpful support team.

Andrew B

Construction, growing business

Capterra
Read all 44 reviews on Capterra
Frequently asked questions

Questions HR teams ask us

The practical questions, answered straight.

How does HybridHero enforce a hybrid work policy?

The policy runs inside the booking flow: booking windows control how far ahead desks open, capacity limits keep anchor days workable, team neighbourhoods keep people together, and no-shows auto-release. HR sets the rules once and the platform applies them, with attendance against policy visible by team in the reporting.

Is this employee monitoring software?

No. HybridHero builds the attendance picture from desk bookings and check-ins people make anyway. There are no sensors, no badge-data reconciliation, and no activity tracking. You see attendance by team, site, and day, not what individuals do at their desk.

Does HybridHero handle leave management?

Yes. Leave requests, approvals, and HR records sit on the same platform as desk booking, so approved leave and office attendance stay consistent, and employees have one login for both.

Can we book a desk for a new starter before day one?

Yes. When a new starter is added, a desk can be booked for their first day next to their team, so onboarding starts with a place to sit rather than a scramble.

Do I need IT to set it up?

Setup comes with onboarding support from our team, and the platform syncs with Microsoft 365, Outlook, Teams, and Google Calendar. IT involvement is typically limited to approving the calendar and identity connections.

What does it cost?

Pricing is by custom quote based on your headcount and the modules you need. Request a quote and we will price your actual setup.

See all HybridHero FAQs
Ready to get started

Put the policy in the platform.

Bring your hybrid policy and your attendance headache, and we will show you both running themselves from one platform.

Book a demo Work-from-home policy guide

Pricing by custom quote, based on headcount and modules. ISO 27001 certified. GDPR compliant.

From the blog

Lead people, not chasing

Guides on hybrid policy, attendance, and people management from the HybridHero team.

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