Key takeaways
- HybridHero ranks first, the top pick for large enterprise: one platform for visitor check-in, desk booking, room booking, and parking, ISO 27001 and UK GDPR aligned.
- Best for strict enterprise security: Envoy Visitors, with NDA signing, watchlist screening, and access-control integrations, from about £141/mo.
- Best for deep access control: Proxyclick, used across regulated UK finance, pharma, and government with EU data residency.
- Best for industrial and construction sites: Sine by Honeywell, built for contractor induction and compliance, from about £62/mo.
- Budget pick: SwipedOn, simple iPad sign-in with strong UK support, from about £39/mo.
📌 Transparency note
HybridHero is our product. We have ranked it first and made the case for why. All other tools were assessed using independent user reviews and public product information. Pricing changes frequently, so always verify on vendor websites before purchasing.
HybridHero visitor management: sign-in, badges and a live visitor log 73% of UK offices still use paper or spreadsheet visitor logs, creating UK GDPR exposure ICO Workplace Survey, 2025
28% of UK workers in hybrid roles, with visitor volumes now outpacing permanent headcount on peak days ONS, Q1 2025
65% of UK organisations now have minimum in-office attendance requirements driving reception traffic CIPD, 2025
5.4% City of London office vacancy Q3 2025, meaning footfall in premium buildings is intensifying Avison Young, Nov 2025
Looking to deploy? Explore HybridHero visitor management software for UK offices, or read the full 2026 comparison below.
What is visitor management software?
Visitor management software (also called a visitor check-in system, digital visitor book, or front desk management software) is a workplace tool that replaces paper sign-in books and manual reception processes with a digital, compliant, and audit-ready system. It captures visitor information on arrival, notifies hosts, prints badges, enforces pre-registration workflows, and stores data in line with UK GDPR and the Health and Safety at Work Act 1974.
In 2026, the case for going digital is no longer optional for most UK offices. A paper visitor book is a UK GDPR liability: names, companies, and arrival times of every visitor are visible to anyone who picks it up. Under the UK GDPR (retained after Brexit as the UK General Data Protection Regulation), personal data collected at reception must be processed lawfully, stored securely, and retained only as long as necessary. The ICO has issued guidance making clear that open paper logs are inconsistent with these obligations.
Beyond compliance, visitor management software serves a practical safety function under the Health and Safety at Work Act 1974. Fire wardens and first aiders need an accurate, real-time record of who is in the building during an evacuation. A paper book left at an unmanned reception gives no such assurance. Digital visitor management systems provide an instant, cloud-accessible emergency evacuation list.
Why visitor management software matters more in the UK in 2026
The hybrid work shift has changed visitor dynamics in UK offices. When 65 per cent of UK organisations now mandate minimum in-office days, buildings experience sharper peak-day surges. Reception teams that once managed a steady 20 visitors per day can now face 60 or 80 on a Tuesday. Without a system, this volume creates queues, missed host notifications, and compliance gaps at exactly the moment when accountability matters most.
City of London
5.4% office vacancy. Premium financial and legal buildings with strict visitor security protocols and NDA workflows.
Financial services focusWest End
4.6% vacancy. Media, tech, and creative firms. High visitor frequency, brand-conscious reception experiences.
Creative and techManchester
10.7% vacancy. Regional HQs and professional services firms managing multi-site visitor workflows.
Regional HQEdinburgh
12.4% vacancy. Financial services, legal, and government buildings with strict access and audit requirements.
Finance and public sectorLeeds
6.6% vacancy. Fastest-growing regional office market. Legal and financial services expanding visitor volumes.
Growing marketBristol
Tech, aerospace, and professional services. Modern campus offices with multi-building visitor coordination needs.
Tech and aerospace✓ Key UK insight
UK GDPR and the Health and Safety at Work Act 1974 create two distinct but complementary compliance drivers for digital visitor management. Any UK office that cannot produce an accurate evacuation list within 60 seconds of a fire alarm, or that leaves personal visitor data visible in a paper log, has a documented risk exposure that visitor management software directly addresses.
The shortlist: 10 best visitor management software for UK offices
Visitor management software comparison table
| Tool | UK GDPR ready | Evacuation list | NDA / docs | Badge printing | Access control | Starting price |
|---|
| HybridHero | Yes | Yes | Yes | Yes | Integration | Custom quote |
| Envoy Visitors | Yes | Yes | Yes | Yes | Yes | ~£141/mo/location |
| SwipedOn | Yes | Yes | Yes | Yes | No | ~£39/mo/location |
| Sine by Honeywell | Yes | Yes | Yes | Yes | Integration | ~£62/mo/location |
| Proxyclick | Yes | Yes | Yes | Yes | Yes | Custom enterprise |
| Traction Guest | Yes | Yes | Yes | Yes | Yes | Custom enterprise |
| Robin | Yes | Basic | Limited | No | Integration | ~£2.40/user/mo |
| Condeco (Eptura) | Yes | Yes | Basic | Yes | Yes | Custom enterprise |
| Greetly | Partial | Basic | Yes | Yes | No | ~£78/mo/location |
| Dibsido | Partial | Basic | No | No | No | Free tier / ~£2.40/user |
Pricing in USD. Verify current pricing on vendor websites before purchasing.
How we evaluated these visitor management systems
01
UK GDPR and ICO alignment
Does the tool handle lawful basis, data retention, and subject access requests? Is data stored in the UK or EU?
02
Health and Safety compliance
Can the system produce an accurate, real-time evacuation list for fire wardens within 60 seconds?
03
Reception experience quality
Speed of check-in, host notification reliability, badge printing, and pre-registration workflow.
04
Platform integration
Integration with Microsoft 365, Google Workspace, Slack, Teams, and access control systems commonly used in UK offices.
05
Scalability across locations
Multi-site UK deployments: can one admin manage visitor workflows across London, Manchester, and Edinburgh from a single dashboard?
06
User reviews and real-world use
Verified reviews from Capterra, G2, and GetApp from UK-based organisations. Scores weighted for recency.
Full reviews: the top 6 visitor management systems for UK offices
#1 EDITOR’S CHOICE
HybridHero
Best all-in-one visitor management for UK mid-market and large enterprise offices
ISO 27001 UK GDPR aligned All-in-one platform Switch Programme
HybridHero is the only platform in this guide that manages visitor check-in, desk booking, meeting room booking, and parking in a single product. For UK facilities managers and operations leaders who are tired of stitching together four separate tools, each with its own contract, its own data processor agreement, and its own support queue, that consolidation has real operational and compliance value.
The visitor management module handles the full check-in workflow: pre-registration, QR code self check-in on a tablet at reception, automatic host notification via Slack, Teams, or email, badge printing, and a live dashboard showing everyone currently signed in. The evacuation list is accessible from any device in seconds, satisfying the fire warden documentation requirement under the Health and Safety at Work Act 1974.
From a UK GDPR perspective, HybridHero holds ISO 27001 certification, supports configurable data retention periods, and is designed with GDPR alignment built in. For UK organisations dealing with ICO audit risk or procurement due diligence from enterprise clients, that certification matters.
✓
Pre-registration with QR code invite
✓
AI desk booking: reserve a desk by just asking, against live availability
✓
Real-time evacuation list on any device
✓
Badge printing from visitor kiosk
✓
Host notification: Slack, Teams, email
✓
NDA and document sign-on arrival
✓
Visitor analytics and reporting dashboard
✓
Multi-site management from one admin
✓
Desk, room, and parking in same platform
Pricing
All plansCustom quote. Contact HybridHero for pricing based on your headcount and locations.
EnterpriseCustom pricing for multi-site UK deployments with dedicated support and guided onboarding.
Switch Programme30-day guaranteed migration from any current platform.
Strengths
✓Single platform eliminates multi-vendor compliance complexity
✓ISO 27001 supports UK procurement sign-off
✓Evacuation list accessible instantly from mobile
✓Switch Programme de-risks migration from legacy systems
Limitations
×Priced per user, not per location: costs scale with headcount
×No native physical access control hardware
×Newer brand vs. legacy UK enterprise vendors
▶HybridHero is our top pick for UK offices wanting one platform to manage visitors, desks, rooms, and parking under a single ISO 27001-certified, UK GDPR-aligned system. The Switch Programme removes the migration risk that holds most organisations back from consolidating tools.
#2
Envoy Visitors
Best enterprise visitor workflow management for UK offices with strict security requirements
Enterprise NDA signing Watchlist screening
Envoy Visitors is the category leader for enterprise visitor management globally, with a strong UK user base in financial services, tech, and professional services. The platform excels at complex visitor workflows: multi-step pre-registration, custom legal agreement signing on arrival, visitor watchlist screening, and integrations with physical access control systems such as Lenel, Software House, and Honeywell.
For UK City of London legal and financial firms where visitor confidentiality and audit trails are non-negotiable, Envoy’s NDA signing workflow and detailed visitor log export are genuine differentiators. The platform supports GDPR-compliant data handling and UK data residency options. Host notification is fast and reliable across Slack, Teams, and email.
✓
Custom NDA and legal agreement signing
✓
Visitor watchlist and security screening
✓
Physical access control integration
✓
Multi-location global management
✓
Emergency evacuation list (Protect module)
✓
Visitor analytics and capacity reporting
Pricing
StandardFrom ~£141/mo per location (billed annually). USD pricing – verify GBP equivalent.
EnterpriseCustom contract for multi-site UK deployments
Strengths
✓Best-in-class NDA and document workflow
✓Watchlist screening for high-security sites
✓Deep access control hardware integration
Limitations
×Expensive per-location pricing for multi-site UK offices
×Visitor management only – no desk or room booking
×Priced in USD — factor in GBP conversion when budgeting
▶Best for: Large UK enterprises in financial services, legal, and tech where visitor security workflows, NDA signing, and access control integration are the primary requirements and budget is not the constraint.
#3
SwipedOn
Best purpose-built visitor check-in system with strong UK market presence
UK market Simple setup Employee sign-in
SwipedOn has earned a strong UK following by doing one thing well: making visitor and employee sign-in fast, compliant, and foolproof. The product is iPad-based, easy to configure, and genuinely usable without IT involvement. Reception teams at professional services firms, schools, and SMBs across the UK consistently rate SwipedOn highly for ease of use and the quality of its support.
The platform captures visitor data, sends host notifications, produces evacuation lists, and handles NDA signing. It also manages employee sign-in, which is a useful secondary feature for UK offices tracking who is in the building at any given time. UK GDPR alignment is solid: data retention settings are configurable and data is stored in compliance with GDPR obligations.
✓
Visitor and employee sign-in on one iPad
✓
GDPR-compliant data retention controls
✓
Evacuation list accessible from any device
✓
Host notifications via SMS and email
✓
NDA and agreement capture on arrival
✓
Badge printing supported
Pricing
StarterFrom ~£39/mo per location (billed annually). USD – verify GBP equivalent.
Growth / EnterpriseHigher tiers for multi-location UK deployments
Strengths
✓Highly rated UK support and onboarding
✓Employee sign-in included as standard
✓Affordable for single-location UK offices
Limitations
×No desk or room booking integration
×Visitor management only – not a full workplace platform
×Multi-site pricing adds up quickly for large UK estates
▶Best for: UK SMBs and mid-market offices wanting a reliable, GDPR-compliant visitor check-in system without complexity. Particularly well-regarded in professional services, schools, and facilities where employee sign-in is also needed.
#4
Sine by Honeywell
Best visitor and contractor management for UK industrial, construction, and healthcare sites
Industrial Contractor compliance Honeywell ecosystem
Sine was built for sites where a contractor arriving without the correct induction documentation or health and safety certification is a genuine risk event, not just an inconvenience. As part of the Honeywell building technologies ecosystem, Sine has strong UK industrial, construction, and healthcare sector adoption where contractor compliance workflows are as important as visitor check-in.
The platform handles contractor pre-qualification, induction video completion, document uploads (CSCS cards, insurance certificates, right-to-work verification), and hosts instant evacuation reporting. For UK sites operating under the Construction (Design and Management) Regulations 2015 or NHS procurement requirements, Sine’s contractor compliance module is a genuine differentiator.
✓
Contractor pre-qualification workflow
✓
Induction video completion tracking
✓
Document and certification upload
✓
Real-time evacuation list
✓
Visitor and contractor on same system
✓
Honeywell access control integration
Pricing
EssentialFrom ~£62/mo per site. USD pricing – verify GBP equivalent.
EnterpriseCustom for large UK industrial multi-site deployments
Strengths
✓Purpose-built contractor compliance for UK sites
✓Honeywell ecosystem integration
✓Handles induction tracking and document verification
Limitations
×Heavier UI than office-focused visitor tools
×No desk or room booking integration
×Less suited to corporate office environments
▶Best for: UK construction, manufacturing, utilities, and NHS sites where contractor induction, right-to-work documentation, and health and safety compliance are the primary visitor management requirements.
#5
Proxyclick
Enterprise visitor management with deep access control integration for regulated UK sectors
Enterprise Access control GDPR aligned
Proxyclick positions itself at the intersection of visitor management and physical security. The platform is widely used in UK financial services, pharmaceutical, and government sectors where visitor access must be logged against specific zones, time windows, and security clearance levels. Its integration with major access control systems (HID, Lenel, Genetec, Nedap) is the strongest in this category.
The GDPR compliance architecture is enterprise-grade: data residency in the EU, configurable retention policies, data processing agreements, and full subject access request support. For UK organisations that are ISO 27001 certified or working towards it, Proxyclick’s audit trail and compliance reporting features support that certification process.
✓
Deep access control integration (HID, Lenel, Genetec)
✓
Zone-based visitor access permissions
✓
EU data residency and GDPR DPA
✓
Audit trail for ISO 27001 support
✓
Custom check-in flows per visitor type
✓
Evacuation list and emergency management
Pricing
EnterpriseCustom pricing for UK enterprise deployments. Contact for quote.
Strengths
✓Best access control integration in the category
✓Enterprise GDPR and compliance architecture
✓Suitable for ISO 27001 audit evidence
Limitations
×Enterprise-only pricing, no SMB tier
×Implementation requires IT involvement
×Visitor management only – separate tools needed for desks and rooms
▶Best for: UK regulated enterprises in financial services, pharmaceuticals, government, and defence where physical access control integration and compliance audit trails are as important as the visitor check-in experience itself.
#6
Traction Guest
Best for high-security UK sites requiring custom legal agreements and identity verification
High security Identity verification Custom workflows
Traction Guest (part of Eptura since 2023) targets high-security enterprise environments: defence, critical infrastructure, pharmaceutical, and large financial services firms. The platform stands out for its ability to build entirely custom visitor journeys with different check-in flows for different visitor types (contractor, VIP client, delivery, job candidate) and multi-step identity verification including government ID scanning.
For UK sites where a City law firm bringing in a junior associate from a client firm requires the same documentation workflow as a visiting regulator from the FCA, Traction Guest handles that complexity. The GDPR compliance framework is enterprise-grade and data residency in the EU is supported.
✓
Government ID scanning and verification
✓
Custom check-in flows per visitor type
✓
Watchlist and security screening
✓
Custom legal agreement signing
✓
Evacuation and emergency management
✓
EU data residency supported
Pricing
EnterpriseCustom enterprise pricing. Contact Eptura for UK pricing.
Strengths
✓Most flexible custom workflow engine
✓Government ID verification for high-security sites
✓Now part of Eptura for broader integration
Limitations
×Enterprise-only, not suitable for SMBs
×Complex implementation timeline
×Integration with Eptura ecosystem still maturing
▶Best for: UK defence, critical infrastructure, pharmaceutical, and large regulated financial services organisations that need identity verification, complex multi-step visitor workflows, and high-security watchlist screening.
Tools 7 to 10: quick reviews
#7
Robin
Visitor management as part of Robin’s workplace platform
Desk bookingRoom bookingPlatform play
Robin added visitor management to its desk and room booking platform, giving existing Robin customers a way to consolidate. The visitor module handles pre-registration, host notification, and a basic evacuation list. It lacks the depth of purpose-built visitor tools (no NDA signing on the base plan, no badge printing) but is a reasonable choice for UK offices already using Robin for desk and room booking who want to avoid adding a third tool to their stack.
▶Best for: Existing Robin customers in the UK wanting to add basic visitor check-in without a separate contract.
#8
Condeco (Eptura)
Visitor management module for existing UK Condeco customers
UK legacyEnterpriseEptura ecosystem
Condeco has deep roots in the UK enterprise market through its desk and room booking product. The visitor management module, now part of the Eptura platform, is available as an add-on for existing Condeco customers. It handles the basics: pre-registration, badge printing, host notification, and evacuation lists. For UK enterprise organisations already heavily invested in the Condeco ecosystem and reluctant to introduce another vendor, the visitor module is the path of least resistance. For organisations evaluating fresh, HybridHero or Envoy will deliver better visitor management outcomes.
▶Best for: Existing UK Condeco enterprise customers wanting to extend their current contract rather than introduce a new vendor.
#9
Greetly
Virtual receptionist for smaller UK offices
SMBVirtual receptionistAffordable
Greetly markets itself as a virtual receptionist and is used by smaller UK offices, coworking spaces, and professional service firms that need a credible front-of-house check-in experience without a dedicated receptionist. The iPad-based kiosk handles visitor notifications, document signing, and basic badge generation. UK GDPR alignment is present but less mature than specialist enterprise tools. At ~£78/mo per location it is competitively priced for single-site UK offices.
▶Best for: Small UK professional services firms and coworking spaces wanting an affordable, presentable check-in kiosk experience.
#10
Dibsido
Simple visitor check-in bundled with desk booking for UK SMBs
SMBDesk bookingFree tier
Dibsido is a lightweight workplace tool offering desk booking and basic visitor check-in in one product. It has a free tier that makes it accessible to very small UK offices. The visitor module is minimal: it captures name and host, sends a notification, and logs the visit. There is no badge printing, no NDA signing, and no advanced GDPR tooling. For UK offices with fewer than 20 employees and low visitor volumes, it is a reasonable starting point before a more capable system becomes necessary.
▶Best for: Very small UK offices and startups wanting the simplest possible visitor log with desk booking at minimal cost.
How to choose visitor management software for your UK office
Start with your compliance obligations, not your feature wishlist
Every UK office collecting visitor data has two non-negotiable requirements: UK GDPR compliance and Health and Safety at Work Act 1974 fire evacuation accountability. Before evaluating features, confirm that any shortlisted tool: (a) stores personal data in the UK or EU, (b) supports configurable data retention periods, (c) provides a subject access request workflow, and (d) produces a real-time, device-accessible evacuation list. Tools that cannot demonstrate all four should be removed from consideration regardless of how polished their interface looks.
Decide whether you need visitor management alone or as part of a wider platform
Visitor management software exists on a spectrum. At one end, purpose-built tools like SwipedOn do one thing very well. At the other end, platforms like HybridHero manage visitors, desks, rooms, and parking from a single dashboard. The right choice depends on your wider workplace management maturity. If you already have separate tools for desk booking and room scheduling that you are happy with, a specialist visitor tool may be the right call. If you are consolidating or starting fresh, a platform with visitor management built in eliminates multi-vendor complexity and gives you a single data processor agreement for all personal data collected across the building.
Match the product to your sector requirements
UK sectors have meaningfully different visitor management needs. A City of London law firm needs NDA signing workflows and confidentiality audit trails. An NHS trust or pharmaceutical site needs contractor induction compliance and right-to-work verification. A creative agency in Shoreditch needs a brand-consistent kiosk experience that does not make visitors feel like they are entering a government building. A construction site in Manchester needs health and safety induction video completion before a visitor can proceed. Match your shortlist to your sector before comparing pricing.
Consider total cost of ownership, not just the monthly fee
Most visitor management tools charge in USD. Add 20 to 30 per cent for GBP conversion variability, and factor in whether pricing is per location, per user, or per visit. A tool priced at ~£39/mo per location looks attractive for one London office but becomes expensive at five UK sites. Tools priced per user scale differently. Run the numbers against your actual headcount and location footprint before committing.
UK-specific considerations for 2026
UK GDPR: post-Brexit data obligations
Following Brexit, the UK operates under its own retained version of the GDPR, enforced by the ICO rather than EU data protection authorities. For most practical purposes, UK GDPR obligations mirror EU GDPR: lawful basis for processing, data minimisation, subject access rights, and retention limits. Where it matters for vendor selection is data residency: if your vendor stores data only in the US, you need to ensure appropriate transfer mechanisms are in place. EU data residency is generally acceptable for UK organisations, but confirm with your Data Protection Officer if your organisation has specific ICO reporting obligations.
Health and Safety at Work Act 1974: evacuation accountability
Under the Health and Safety at Work Act 1974 and the Regulatory Reform (Fire Safety) Order 2005, UK organisations have a duty to account for all persons in a building during an emergency evacuation. A paper visitor book at an unmanned reception fails this test. Digital visitor management systems with cloud-accessible evacuation lists, accessible by fire wardens from a mobile phone, directly address this legal obligation and provide evidence of compliance if challenged by the Health and Safety Executive.
ISO 27001 and UK enterprise procurement
ISO 27001 certification has become a standard procurement requirement in UK financial services, legal, and professional services. When selecting visitor management software as part of a broader workplace technology stack, procurement teams increasingly require that all vendors in scope for personal data processing hold ISO 27001 or equivalent. HybridHero and Proxyclick both hold ISO 27001 certification. Envoy and SwipedOn hold SOC 2 Type II, which satisfies most UK enterprise procurement panels but is not ISO 27001 equivalent.
Cross-link: workplace reporting Visitor data is only one input into workplace utilisation reporting. For UK facilities managers building the business case for office space decisions, combining visitor volumes with desk and room utilisation data gives a complete picture. See our guide to
HybridHero’s reporting and analytics for how integrated data changes the quality of those decisions.
⚠ Common mistake to avoid
Do not evaluate visitor management software by testing it with your own team in a controlled demo. The real test is what happens when three visitors arrive simultaneously, the host is not at their desk, and the receptionist is on a call. Ask every vendor to walk you through exactly what the visitor experience looks like in that scenario, including the notification chain and what happens if the host does not respond within five minutes.
Final verdict: which visitor management software should UK offices choose?
| If you need… | Best visitor management software for UK |
|---|
| Best all-in-one: visitors, desks, rooms, parking in one platform | HybridHero |
| Enterprise NDA signing, watchlists, and access control integration | Envoy Visitors |
| Simple, reliable visitor and employee sign-in for UK SMBs | SwipedOn |
| UK industrial, construction, or NHS contractor compliance | Sine by Honeywell |
| Regulated UK enterprise with deep access control integration | Proxyclick |
| High-security UK sites needing government ID verification | Traction Guest |
| Existing Condeco or Robin customers adding visitor management | Condeco or Robin |
| Very small UK office or startup wanting a free or low-cost starting point | Dibsido or Greetly |
Visitor management software for UK officesSee HybridHero visitor management in action
Book a 20-minute demo and see how visitor check-in works alongside desk booking, meeting rooms, and parking in one ISO 27001-certified platform. The Switch Programme guarantees migration from any current system in 30 days.
Frequently asked questions about visitor management software in the UK
HybridHero is our top pick for UK mid-market and large enterprise offices in 2026. It combines visitor management with desk booking, meeting room management, and parking in one ISO 27001-certified, UK GDPR-aligned platform. For dedicated visitor management only, SwipedOn is the strongest option for SMBs and Envoy Visitors for enterprise. Sine by Honeywell leads for industrial and construction sites.
Not strictly illegal, but a paper visitor book creates significant UK GDPR exposure. Under the UK GDPR, personal data must be processed lawfully, stored securely, and retained only as long as necessary. An open paper log where any visitor can read previous visitors’ names, companies, and arrival times is inconsistent with these obligations. The ICO has issued guidance indicating that open paper logs do not meet GDPR standards for secure processing. Additionally, a paper book left at an unmanned reception cannot satisfy the evacuation accountability requirement under the Health and Safety at Work Act 1974.
Under the Health and Safety at Work Act 1974 and the Regulatory Reform (Fire Safety) Order 2005, UK organisations must be able to account for all persons in a building during an emergency evacuation. This includes visitors. Fire wardens need an accurate, real-time record of who has signed in and who has signed out. Digital visitor management systems provide a cloud-accessible evacuation list that fire wardens can access from a mobile phone during an evacuation, satisfying this legal obligation. A paper book at an unmanned reception does not.
Yes. Any visitor management system that collects names, companies, contact details, or visit timestamps is processing personal data under UK GDPR. Your organisation is the data controller and the software vendor is a data processor. You need a Data Processing Agreement (DPA) with your vendor. Look for tools that support configurable data retention, subject access request handling, and data residency in the UK or EU. ISO 27001 certification is a useful proxy for information security maturity. All tools in this guide support GDPR-compliant processing to varying degrees.
Pricing ranges from free tiers for very basic tools to custom enterprise contracts for platforms like Proxyclick and Traction Guest. Most tools price in USD, so add GBP conversion variability when budgeting. SwipedOn starts at around £39/mo per location, Envoy at around £141/mo per location. HybridHero is available on a custom quote basis, covering visitor management alongside desk booking, meeting rooms, and parking in one platform. Always verify current pricing on vendor websites before purchasing.
Yes, most mid-tier visitor management tools integrate with Microsoft 365 for host notifications via Teams or Outlook. Given that 92 per cent of UK hybrid workers rely on Microsoft 365 or Teams daily, this integration is particularly important for UK buyers. HybridHero, Envoy, SwipedOn, and Proxyclick all support Teams and Outlook notifications. Always test the notification workflow in your actual Microsoft 365 environment before committing, as Teams notification reliability can vary depending on your tenant configuration.
Sources
- ONS. Labour Force Survey, Q1 2025. ons.gov.uk
- CIPD. Flexible and Hybrid Working Practices Report, 2025. cipd.org
- ICO. Guidance on workplace data collection and GDPR compliance. ico.org.uk
- Avison Young. Central London Office Analysis Q3 2025. avisonyoung.co.uk
- Cushman and Wakefield. UK Regional Offices MarketBeat Q4 2025.
- TechUK. Cloud and hybrid work adoption statistics, 2025.
- Health and Safety Executive. Regulatory Reform (Fire Safety) Order 2005 guidance. hse.gov.uk
- G2 and Capterra visitor management software category: verified user reviews, 2024 to 2026
- Vendor websites, pricing pages, product documentation, and demo sessions
Pricing and feature information was accurate at time of writing. Always verify on vendor websites before purchasing. Last reviewed: April 2026.