Workplace Operating Platform

Enterprise workplace management software for offices at scale

One connected platform for organisations managing desks, rooms, visitors, parking, and operations at scale.

Trusted in 40+ countries. Built for complex hybrid environments.

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ISO 27001
GDPR compliant
Capterra FrontRunners 2026
4.5/5 stars4.3/5 stars4.3/5 stars4.3/5 stars
HybridHero workplace management platform dashboard
Trusted by
Dyson CPA Australia Oxford Instruments JCDecaux Costain

Built for complex organisations

Multi-site environments

Trusted by teams of 500 to 45,000+

Global workplace portfolios

Security and compliance requirements

Integrated with Microsoft 365 and identity systems

One platform. Complete control.

One connected workplace operating platform

HybridHero brings workplace operations, people data, and space management into a single connected system.

Workplace Operations

Control desks, rooms, visitors, and parking across all locations in one connected system. Policy enforcement, real-time availability, and scale built in.

People and Attendance

See who is in, when, and how often. Attendance flows into policy and leadership reporting, aggregated by default, and you decide who sees what.

Space and Utilisation

Optimise your workplace footprint with data. Understand how space performs across your portfolio and make real estate decisions with confidence.

Compliance and Security

Role-based access, GDPR compliance, and ISO 27001 certification. Built for organisations where security is non-negotiable.

Interactive Floor Plans

Give employees and facilities teams a live view of every floor and location. Reduce friction, improve coordination, and eliminate time wasted finding space.

Analytics and Decision Making

Portfolio-level insight, custom reporting, and data your CFO, COO, and Head of Real Estate can act on. Not just dashboards to monitor.

Explore the full platform
Why operations teams choose HybridHero

The workplace platform built for complex organisations

The tools most organisations rely on were not built for the scale you operate at. HybridHero is.

  • One connected platform, not fragmented tools stitched together
  • Real-time visibility across global offices and distributed teams
  • Security, compliance, and governance built in
  • Deep Microsoft 365 and identity system integrations
  • Built to scale across teams, locations, regions, and time zones
  • Data leadership teams can act on, not just dashboards to monitor
See why operations teams switch
HybridHero desk management platform
CFO and COO priority

Reduce real estate cost and improve utilisation

HybridHero enables organisations to optimise their workplace footprint by understanding how space is actually used, turning data into direct cost reduction.

Desk utilisation by day
Desks used Unused capacity
100%75%50%25%0
58%
Mon
81%
Tue
76%
Wed
64%
Thu
21%
Fri
40% unused

Average desk capacity left unused across a typical week.

40%

Average unused desk capacity

Most offices operate well below capacity. HybridHero reveals the true picture so you can act with confidence.

18%

Real estate footprint reduction

Ebiquity used HybridHero utilisation data to reduce the number of desks required and cut occupancy costs across their new multi-floor office.

65h

Admin time saved weekly

Workplace and operations teams reclaim significant admin time by replacing spreadsheets, email chains, and manual coordination with HybridHero.

Identify underutilised offices, floors, and zones across your portfolio
Reduce unnecessary real estate cost with evidence, not estimates
Align workplace strategy with actual workforce demand and behaviour
Make portfolio consolidation decisions with board-ready utilisation data
Calculate your space ROI
The market moment

Why organisations are re-evaluating workplace platforms now

The conditions that made point solutions acceptable have changed. Organisations are moving from tools to platforms, and the window to consolidate is now.

Office attendance by day
Mon Tue Wed Thu Fri

Hybrid working has increased complexity

Variable attendance, distributed teams, and flexible policies have made it impossible to manage the workplace with tools built for fixed arrangements.

Data locked in separate tools
847 Desks
212 Rooms
64 Visitors

Workplace data is fragmented across systems

Desk booking in one tool, room management in another, visitors in a third. Each producing different data that leadership cannot act on.

Real estate spend vs actual use
Cost
88% budget allocated
In use
43% occupancy
45% spend with no evidence of use

Real estate costs are under scrutiny

Boards and CFOs are asking hard questions about property spend. Organisations that cannot evidence utilisation are under pressure to justify their footprint.

Utilisation data across offices
London
67%
New York
no data
Sydney
31%
Paris
no data
Singapore
54%
Toronto
no data

Leadership lacks visibility across locations

Workplace performance is invisible. Leaders make decisions about space, policy, and people without data, or with data they do not trust.

See how we solve this
Try it yourself. No signup needed

Book your desk in seconds

Click through the interactive demo. Pick a floor, find an open desk, and book it. That is how simple it feels for your team every day.

Tip: switch between day and week views to see how quickly users can plan their office time.
Verified reviews

Trusted by teams at organisations
of every size

44 verified reviews from enterprise, mid-market, and scaling businesses across construction, banking, healthcare, consulting, and beyond.

4.3

Average rating on Capterra

Capterra G2 4.5 Independently verified
Banking · 1,000+ employees

A modern solution that meets the demands of hybrid work without overcomplicating things. Real-time desk availability and Outlook integration keeps everything in sync across our teams.

Joan C

Banking, 1,001-5,000 employees

Capterra
Construction · 10,000+ employees

The ability to clone the previous week's bookings and block book desks saves real time at scale. You can instantly identify who is in the office and exactly where they are sitting across the building.

Matt L

Construction, 10,000+ employees

Capterra
Architecture · Multi-office

A smart system with Outlook and Teams integration that lets us coordinate remote and in-office staff efficiently across our Glasgow office. Workspace planning is now much less manual.

Oleksii L

Architecture and planning, multi-office

Capterra
Consulting · 10,000+ employees

I can view the office floor plan and choose exactly where I want to sit. Knowing who is around me and being able to identify colleagues by desk location has changed how I use the office.

Aidan H

Management consulting, 10,000+ employees

Capterra
Energy · 10,000+ employees

Booking desks in advance now takes fewer steps. Push notifications for upcoming bookings and one-tap check-in have made our daily office routine significantly smoother for the whole team.

Heidi H

Oil and energy, 10,000+ employees

Capterra
Healthcare · 1,000+ employees

The support team were outstanding during our transition to the upgraded system. They were always willing to help, and if we unlocked more features they would integrate well with what we already have.

Benjamin L

Hospital and health care, 1,001-5,000 employees

Capterra
Education · 500+ employees

We started with desk booking years ago and recently added the HR module. Both are great. Customer support is responsive and the team are always willing to help when we need it.

Grace R

Education management, 501-1,000 employees

Capterra
Construction · Growing team

Our experience with HybridHero has been great and we look forward to working with them for many years. A professionally built product backed by a genuinely helpful support team.

Andrew B

Construction, growing business

Capterra
Read all 44 reviews on Capterra
Client Success

Operations teams trust HybridHero to improve visibility, reduce friction, and use space more efficiently

Client proof grounded in measurable outcomes, from recognised organisations.

Ebiquity London office
Ebiquity
Media investment analysis

Ebiquity reduced desk demand and supported team neighbourhoods

Challenge: A new office across three floors created concern around team proximity and desk allocation.

Outcome: HybridHero supported agile working and reduced office costs by cutting the number of desks required.

"Reduced costs by reducing the number of desks we required."
HooYu collaborative workspace
HooYu
Customer onboarding platform

HooYu improved desk visibility after downsizing from 50 to 20 desks

Challenge: The business moved from 50 desks to 20 and needed employees to plan office visits with confidence.

Outcome: HybridHero gave staff clearer desk visibility and a simpler experience for both admins and employees.

"Easy to use as an administrator which makes everyone's job a lot easier."
Hamilton Group hybrid office
Hamilton Group
Specialty insurance and reinsurance

Hamilton Group made hybrid office return simpler and more efficient

Challenge: The team needed a simple, user-friendly system to support an organised return without heavy training.

Outcome: HybridHero helped manage hybrid arrangements and identify workspace savings through better visibility.

"HybridHero helps us manage hybrid office arrangement and optimize our workspace."
Coface workplace
Coface
Credit insurance and risk management

Coface used HybridHero to support hybrid working and improve real estate decisions

Challenge: As office utilisation fell across multiple countries, Coface needed to support employee wellbeing while redesigning workplace strategy.

Outcome: HybridHero gave leadership better utilisation visibility while helping employees return with greater confidence.

"The data from the HybridHero reporting module gives us a good overview of the utilization of our office space."
Explore all client stories
Platform modules

Every tool your workplace team needs in one place

Six interconnected modules. One login. One data set. No switching between tools.

Desk Booking

Hot desks, permanent desks, and team neighbourhoods. Book from web, iOS, or Android in two clicks.

Explore
Meeting Room Management

Real-time availability, one-click booking, auto-release of no-shows, and digital door panels.

Explore
Visitor Management

Professional kiosk check-in, badge printing, host notifications, NDA capture, and full audit trail.

Explore
Parking Management

Reserve bays before arrival, auto-release unused spaces, EV charging support, and real-time availability maps.

Explore
Reporting and Analytics

Utilisation heat maps, peak day trends, no-show tracking, and board-ready reporting across every module.

Explore
Human Resources

Connect where people work with how you manage them. Hybrid schedules, attendance, and team coordination in one system.

Explore
Request pricing for your team
Switch Programme

Already using another platform? We make it easy.

HybridHero's Switch Programme handles data migration, team training, and technical setup so your organisation is live within days, not weeks.

Learn about the Switch Programme Book a migration call
Guided data migrationDesk, room, and user data moves across without manual re-entry.
Parallel running periodRun both platforms while your team transitions at their own pace.
Live within 30 daysMost Switch customers are fully operational inside the 30-day guarantee.
Integrates with your existing tech stack

Plug into the tools your teams already use. SSO, identity, calendar and comms, all native.

Google Workspace Microsoft 365 Microsoft Teams
Slack SSO / SAML Active Directory REST API
Browse all integrations
ISO 27001
ISO 27001Independently audited information security.
GDPR
GDPR compliantResponsible visitor and employee data handling.
Capterra FrontRunners 2026
Capterra FrontRunners 2026Recognised for innovation in workplace software.
Ready when you are

See it running in your offices.

Book a 30-minute walkthrough tailored to your hybrid model, scale, and stack. Or grab pricing for your team size in writing.

Book a 30-min walkthrough Get pricing in writing

Tailored to your organisation.